HR Coordinator / Administrative Assistant

Are you a resourceful HR Coordinator or Administrative Assistant seeking a impactful construction job in Fort McMurray, Alberta? Do you excel at supporting human resources functions and ensuring smooth administrative operations in a dynamic environment? FORT MCMURRAY LABOR SOURCE is actively seeking talented HR Coordinators and Administrative Assistants to fill essential roles with leading construction companies throughout the Fort McMurray region. Whether you're a local resident, planning to relocate to Fort McMurray, or exploring Fly-in/Fly-out (FIFO) job opportunities, we connect skilled professionals like you with the best construction employment that supports vital projects and people.

Your Essential Role in Fort McMurray Construction

As an HR Coordinator / Administrative Assistant in the Fort McMurray construction sector, you play a critical dual role, providing essential support to both human resources functions and general administrative needs. Your organizational skills and attention to detail ensure that personnel records are meticulously maintained, HR processes run efficiently, and the office operates smoothly, directly contributing to employee satisfaction and project success.

Key Responsibilities often include:

• HR Support: Assisting with various HR functions including onboarding new employees, maintaining employee records, processing HR-related paperwork, and supporting recruitment efforts.
• Administrative Coordination: Providing comprehensive administrative support to HR or other departments, including scheduling meetings, managing calendars, and preparing correspondence.
• Data Management: Accurately entering and maintaining confidential employee information in HRIS (Human Resources Information Systems) and other databases.
• Document Management: Organizing and maintaining employee files, contracts, policies, and other HR-related documentation.
• Payroll Support: Assisting with payroll data collection, verification, and submission as needed.
• Benefit Administration Support: Answering basic employee inquiries regarding benefits and assisting with benefit enrollment processes.
• Compliance: Ensuring HR and administrative activities adhere to company policies, provincial labor laws, and collective agreements (if applicable).
• Communication: Acting as a point of contact for employee inquiries, directing them to appropriate HR personnel when necessary.
• General Office Support: Managing office supplies, coordinating travel, and supporting general office operations as required.

Who We're Looking For: Your Essential Qualifications

To excel as an HR Coordinator / Administrative Assistant in the Fort McMurray construction environment, you'll need strong organizational skills, discretion, and relevant experience:

• Education: High School Diploma or GED is required. A post-secondary diploma or certificate in Human Resources, Business Administration, Office Administration, or a related field is highly preferred.
• Experience: Minimum 3-5 years of progressive experience in an HR Coordinator, HR Assistant, or senior Administrative Assistant role, with a strong preference for experience within the construction, heavy industrial, or project-based sectors. Experience supporting a large workforce is an asset.
• Software Proficiency:
  • Expert-level proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
  • Demonstrated experience with Human Resources Information Systems (HRIS) such as Workday, ADP, SAP HR, or similar platforms.
  • Familiarity with Applicant Tracking Systems (ATS) is an asset.
• Confidentiality & Discretion: Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism.
• Organizational Skills: Exceptional organizational, multitasking, and time management abilities to manage diverse responsibilities efficiently.
• Attention to Detail: Meticulous attention to detail and a high degree of accuracy in all data entry and documentation.
• Communication Skills: Excellent verbal and written communication skills to interact effectively with employees, management, and external contacts.
• Problem-Solving: Strong ability to identify administrative or HR-related issues and propose practical solutions.
• Valid Driver's License: A valid Class 5 Driver's License with a clean abstract may be required for occasional errands or site visits.
• Site-Specific Certifications (Asset): Common Safety Orientation (CSO) or WHMIS may be beneficial depending on the specific work location.

Why Choose Fort McMurray for Your Construction Career?

Fort McMurray offers some of Canada's most competitive wages and robust opportunities in the construction industry. Roles often come with excellent benefits, and for those outside the region, FIFO construction jobs or relocation assistance are frequently available. Joining a project in Fort McMurray means being part of large-scale, impactful developments that contribute significantly to Canada's economy.