Site Administrator/ Project Coordinator

Your Essential Role in Fort McMurray Construction

As a Site Administrator / Project Coordinator in the Fort McMurray construction sector, you are the organizational backbone of complex projects. Your meticulous support ensures smooth operations, efficient communication, and accurate documentation from groundbreaking to project completion.

Key Responsibilities often include:

• Project Coordination: Assisting Project Managers and Site Superintendents with project planning, scheduling, and resource coordination.
• Administrative Support: Providing comprehensive administrative assistance on-site, including managing correspondence, filing systems, and meeting coordination.
• Document Control: Maintaining precise control over project documentation, drawings, RFI's, and submittals.
• Data Management: Inputting and managing project data within various systems (e.g., CMMS, ERP, Excel).
• Reporting: Preparing and distributing project reports, progress updates, and meeting minutes.
• Logistics Support: Assisting with site logistics, including personnel onboarding, camp arrangements, and material tracking.
• Communication: Acting as a key point of contact for internal teams, contractors, and vendors.
• Safety Compliance: Supporting site safety initiatives and documentation.

Who We're Looking For: Your Essential Qualifications

To excel as a Site Administrator / Project Coordinator in the demanding Fort McMurray construction environment, you'll need a blend of strong administrative acumen and practical experience:

• Education: High School Diploma or GED is required. A post-secondary diploma or certificate in Office Administration, Business Administration, Project Management, or a related field is a significant asset.
• Experience: Minimum 3-5 years of progressive administrative or project coordination experience, with a strong preference for experience in heavy industrial construction, oil & gas, or large-scale civil projects. Experience in a site-based environment is highly valued.
• Software Proficiency:
  • Expert-level proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
  • Experience with Project Management software (e.g., MS Project, Primavera P6) is a strong asset.
  • Familiarity with Computerized Maintenance Management Systems (CMMS) or Enterprise Resource Planning (ERP) software (e.g., SAP, JD Edwards, Maximo) is often preferred.
• Organizational Skills: Exceptional organizational, multitasking, and time management abilities to handle multiple priorities in a fast-paced environment.
• Attention to Detail: Meticulous attention to detail and a high degree of accuracy in data entry, record-keeping, and document management.
• Communication: Excellent verbal and written communication skills to interact effectively with all levels of staff, management, clients, and vendors.
• Problem-Solving: Strong ability to anticipate issues, identify problems, and propose practical solutions.
• Safety Mindset: A basic understanding of construction site safety protocols and a commitment to working safely.
• Valid Driver's License: A valid Class 5 Driver's License with a clean abstract may be required for site access or errands.
• Site-Specific Certifications (Asset): Common Safety Orientation (CSO), WHMIS, or other basic site safety tickets are often beneficial.

Why Choose Fort McMurray for Your Construction Career?

Fort McMurray offers some of Canada's most competitive wages and robust opportunities in the construction industry. Roles often come with excellent benefits, and for those outside the region, FIFO construction jobs or relocation assistance are frequently available. Joining a project in Fort McMurray means being part of large-scale, impactful developments that contribute significantly to Canada's economy.