Timekeeper/ Payroll Clerk

Precision in Pay: Your Essential Role as an Oil Sands Timekeeper / Payroll Clerk

In the bustling environment of Oil Sands projects, accurate and timely payroll is the bedrock of workforce morale and operational success. As a Timekeeper / Payroll Clerk, you are the meticulous professional ensuring every hour is accounted for and every paycheque is precise. If you possess an unwavering attention to detail, a strong grasp of payroll processes, and thrive in a critical support role, FORT MCMURRAY LABOR SOURCE is ready to connect you with pivotal opportunities.

Key Responsibilities & Contribution to Project Success

As a Timekeeper / Payroll Clerk, your accuracy directly impacts employee satisfaction and operational efficiency. Your core duties will typically include:

• Timesheet Management: Collect, verify, and process timesheets for large workforces, ensuring accuracy, proper approvals, and adherence to project schedules and labour agreements.
• Payroll Calculation: Accurately calculate wages, including regular hours, overtime, shifts, bonuses, and various deductions (taxes, benefits, garnishments), ensuring compliance.
• Compliance & Legislation: Ensure full compliance with relevant collective agreements, company policies, provincial and federal payroll legislation, and employment standards.
• Reporting & Reconciliation: Generate and reconcile various payroll reports, including summaries, remittances, and year-end documentation (e.g., T4s, T4As), for internal and external purposes.
• Inquiry Resolution: Investigate and resolve payroll discrepancies or inquiries from employees and management promptly, professionally, and confidentially.
• Record Maintenance: Maintain highly confidential employee records, ensuring data integrity, privacy, and organized filing for audit purposes.
• Cross-Functional Liaison: Liaise effectively with HR, site management, project coordinators, and finance teams to ensure seamless information flow and payroll execution.
• Audit Support: Support internal and external audit activities by providing necessary documentation and explanations related to payroll processes.

Highly Competitive Compensation & Work-Life Balance

Oil Sands Timekeeper / Payroll Clerk roles offer highly competitive compensation packages, recognizing your precision and critical contribution to efficient operations. You can expect:

• Industry-Leading Hourly Rates: Remuneration that truly reflects your expertise and the value you bring to the sector.
• Potential for Overtime: Opportunities for additional earning potential, particularly during peak project phases or month-end processing.
• Comprehensive Benefits: Access to robust benefits packages, often including health, dental, vision, and retirement savings plans.
• Flexible Work Arrangements: While many roles are office-based, some site-based positions may offer attractive Fly-In/Fly-Out (FIFO) options or camp accommodations/allowances, enhancing your earning potential and supporting work-life balance for those working away from home.

Who We're Looking For: Your Essential Qualifications

To thrive in this essential role, you'll need a combination of dedicated experience, strong technical skills, and unwavering attention to detail:

• Proven Experience: Minimum 3+ years of dedicated experience in a Timekeeping or Payroll Clerk role, preferably within a fast-paced project, construction, or heavy industrial environment.
• Legislation Knowledge: Strong understanding of Canadian payroll legislation, provincial labour standards, and collective bargaining agreements (where applicable).
• Software Proficiency: Demonstrated proficiency with major payroll software systems (e.g., ADP, Ceridian, SAP, JD Edwards) is essential.
• Advanced Excel Skills: Mastery of Microsoft Excel (formulas, pivot tables, VLOOKUP) for data analysis, reconciliation, and reporting.
• Exceptional Attention to Detail: An unwavering commitment to accuracy, precision, and strong organizational skills, capable of managing high volumes of sensitive data.
• Confidentiality & Discretion: A high degree of professionalism and discretion, maintaining strict confidentiality with all sensitive employee information.
• Communication Skills: Excellent written and verbal communication skills for effective interaction with employees, management, and external stakeholders.
• Adaptability: Ability to work independently and as part of a team, adapting quickly to evolving project requirements and tight deadlines.
• Education/Certification: A post-secondary diploma or certificate in Payroll, Accounting, or Business Administration is highly preferred. Payroll Compliance Practitioner (PCP) certification is a significant asset.
• Safety Mindset: While primarily administrative, an understanding of site safety protocols and relevant certifications (e.g., CSTS) may be required for specific site-based roles.