Project Coordinator/ Planner

Strategic Orchestrator: Your Impactful Role as an Oil Sands Project Coordinator/ Planner

In the dynamic and ambitious environment of the Fort McMurray Oil Sands, every successful project, from minor turnarounds to major expansions, hinges on meticulous planning and seamless coordination. As a Project Coordinator / Planner, you are the strategic mind and organizational backbone, translating complex objectives into actionable plans and ensuring critical initiatives stay on track, on budget, and on schedule. If you possess a keen eye for detail, a talent for proactive problem-solving, and excel at managing intricate project timelines, FORT MCMURRAY LABOR SOURCE is your direct connection to pivotal opportunities with industry leaders.

Key Responsibilities & Driving Project Success

Your ability to organize, track, and communicate will be fundamental to the successful execution of high-value Oil Sands projects. Typical duties for an Oil Sands Project Coordinator / Planner include:

• Project Planning & Scheduling: Assist Project Managers in developing detailed project schedules, work breakdown structures (WBS), and resource loaded plans using industry-standard software (e.g., Primavera P6, MS Project).
• Progress Tracking & Reporting: Monitor project progress against baselines, identify variances, and prepare comprehensive status reports, progress updates, and dashboards for stakeholders.
• Resource Coordination: Collaborate with various departments (e.g., engineering, procurement, construction, operations) to coordinate resources, equipment, and personnel to meet project demands.
• Budget Monitoring & Control: Assist in tracking project expenditures, forecasting costs, and analyzing variances against the project budget, highlighting potential overruns or savings.
• Documentation Management: Establish and maintain robust project documentation systems (both physical and electronic), ensuring all project files, drawings, contracts, and communications are organized and accessible.
• Communication & Liaison: Facilitate clear and consistent communication between project teams, stakeholders, contractors, and vendors, ensuring everyone is aligned on objectives and progress.
• Meeting Facilitation: Organize and facilitate project meetings (e.g., kick-off meetings, progress reviews, close-out meetings), prepare agendas, record minutes, and track action items.
• Change Management Support: Assist in managing project change orders, scope changes, and deviations, ensuring proper documentation, approval, and impact assessment.
• Risk Identification: Support the identification of potential project risks (schedule, cost, resources) and assist in developing mitigation strategies.
• Close-out Activities: Support project close-out procedures, including final documentation, lessons learned sessions, and performance reviews.

Highly Competitive Compensation & Project-Driven Benefits

Oil Sands Project Coordinator / Planner roles offer highly competitive compensation packages, recognizing your integral contribution to efficient project delivery and success. You can expect:

• Industry-Leading Hourly Rates/Salaries: Remuneration that aligns with the strategic importance of your planning and coordination expertise in this vital sector, often ranging significantly based on experience and specific project demands.
• Significant Overtime Potential: Ample opportunities for additional earning, particularly during critical project phases, turnarounds, or periods of high activity.
• Comprehensive Benefits: Access to robust benefits packages, often including extended health, dental, vision, life insurance, and employer-matched retirement savings plans.
• Attractive FIFO/Camp Options: For many site-based roles, appealing Fly-In/Fly-Out (FIFO) options from major hubs (e.g., Edmonton, Calgary) or generous camp accommodations/living allowances may be available. These enhance your earning potential by reducing living costs and provide a structured work-life balance for those on rotation.

Who We're Looking For: Your Essential Qualifications

To excel as an Oil Sands Project Coordinator / Planner, you'll need a blend of organizational prowess, technical proficiency, and strong interpersonal skills:

• Proven Experience: Minimum 3+ years of progressive experience in a Project Coordinator, Project Planner, or Project Controls role, preferably within large-scale construction, oil & gas, petrochemical, or heavy industrial projects.
• Planning Software Proficiency: Demonstrated expertise with project scheduling software, with strong proficiency in Primavera P6 and/or Microsoft Project.
• Organizational Excellence: Exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities and complex information efficiently.
• Communication Skills: Excellent verbal and written communication skills for effective liaison with project teams, stakeholders, contractors, and management. Ability to articulate complex information clearly.
• Problem-Solving & Analytical Skills: Strong analytical and critical thinking abilities to identify issues, analyze data, and contribute to effective solutions under pressure.
• Software Proficiency: Advanced proficiency with Microsoft Office Suite, especially Excel (for data analysis, reporting, tracking) and Word, PowerPoint, and Outlook.
• Project Management Principles: A solid understanding of project management methodologies and best practices (e.g., PMI principles). PMP or CAPM certification is an asset.
• Adaptability: Ability to thrive in a fast-paced, dynamic project environment with evolving priorities and tight deadlines.
• Safety Mindset: A commitment to safety and an understanding of site safety protocols. Valid safety certifications (e.g., CSTS, H2S Alive) are often required for site access.
• Education: A post-secondary diploma or degree in Project Management, Engineering, Business Administration, or a related technical discipline is highly preferred.